Privacy Policy — Demo Submissions

1. Introduction

Hotpot Records (“we,” “our,” or “the label”) respects your privacy and is committed to protecting any personal information you share with us when submitting a demo. This Privacy Policy explains how we collect, use, and safeguard your information.

2. Information We Collect

When you submit a demo through our website or related submission form, we may collect the following information:

• Name or artist name

• Email address or contact information

• Links to your music or downloadable files

• Optional background information (bio, social links, etc.)

We do not request or collect sensitive personal information beyond what is necessary for demo evaluation.

3. How We Use Your Information

The information you provide will only be used for:

• Listening to and evaluating your demo submission

• Contacting you if we are interested in discussing your work further

• Internal recordkeeping and communication among our A&R team

We will not use your personal information for marketing purposes without your consent, nor share or sell it to third parties.

4. Data Retention

Demo submissions and contact information may be retained for up to 12 months for internal reference. You may request deletion of your submission and personal information at any time by contacting us at demos@hotpot-records.com.

5. File Handling & Security

All submissions are stored securely and accessible only to authorized members of the Hotpot Records team. We take reasonable steps to protect your information from unauthorized access, alteration, or disclosure.

6. Rights to Submitted Material

By submitting a demo, you confirm that:

• You are the original creator and owner of the material, or have full rights to submit it.

• Submission does not grant Hotpot Records ownership or rights over your work.

If we wish to sign or release your music, we will contact you to enter a separate written agreement.

7. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated "Last Revised" date.

8. Contact Us

If you have any questions about this Privacy Policy or wish to request data removal, please contact:

📧 demos@hotpot-records.com

Last Revised: October 2025